The collection method that was used includes primary and secondary data. The primary data
were obtained through field surveys and observations, while the secondary data was obtained from
literature, books, and journals that give data researching information about digital data storage.
Data collection through observation is carried out to obtain primary data while the secondary data
is gained through the written sources. From the field survey, the data used is only data from the 6 th ,
9 th , and 10 th , floors because the activities on these floors are main focus of the office, its where
the administration works, and they’re the floors the the highest density.
3 RESULT AND DISCUSSION
3.1 Physical data storage and digital data storage
Paper documents, which are not considered green and efficient nowadays, are still common in the
Indonesian Bureau of Logistics office. Document storage or archive storage can be found in every
floor of the office. Figure 3 is a picture of the over capacity and how documents are stored.
Figure 3. The document storage in the Indonesian Bureau of Logistics. Source: personal documentation
When using cloud data, physical data is completely unnecessary. If indeed the physical documents
are still needed, they will only be kept for one year. Data that is older than one year will only be
available in electronic form. Thus, overcapacity archive storage can be avoided. Figure 4 shows an
example of on-premises data storage.
The benefit of using digital data storage is that workers have unlimited access to files, and files
can be accessed at any time, and from anywhere. In addition, the minimum space required for using
on-premises data storage is around 2 m 2 .
3.2 Space saving using digital data storage
As mentioned from the field survey, the data used is only data from the 6 th , 9 th , and 10 th floors.
The required spaces in the office are shown in Table 1.
Table 1 shows that the archive room is mostly available on every floor. If the archive room was
taken away and changed into cloud data, then the archive room and circulation space could be
converted into employee work space. The calculations are shown in Table 2.
62
were obtained through field surveys and observations, while the secondary data was obtained from
literature, books, and journals that give data researching information about digital data storage.
Data collection through observation is carried out to obtain primary data while the secondary data
is gained through the written sources. From the field survey, the data used is only data from the 6 th ,
9 th , and 10 th , floors because the activities on these floors are main focus of the office, its where
the administration works, and they’re the floors the the highest density.
3 RESULT AND DISCUSSION
3.1 Physical data storage and digital data storage
Paper documents, which are not considered green and efficient nowadays, are still common in the
Indonesian Bureau of Logistics office. Document storage or archive storage can be found in every
floor of the office. Figure 3 is a picture of the over capacity and how documents are stored.
Figure 3. The document storage in the Indonesian Bureau of Logistics. Source: personal documentation
When using cloud data, physical data is completely unnecessary. If indeed the physical documents
are still needed, they will only be kept for one year. Data that is older than one year will only be
available in electronic form. Thus, overcapacity archive storage can be avoided. Figure 4 shows an
example of on-premises data storage.
The benefit of using digital data storage is that workers have unlimited access to files, and files
can be accessed at any time, and from anywhere. In addition, the minimum space required for using
on-premises data storage is around 2 m 2 .
3.2 Space saving using digital data storage
As mentioned from the field survey, the data used is only data from the 6 th , 9 th , and 10 th floors.
The required spaces in the office are shown in Table 1.
Table 1 shows that the archive room is mostly available on every floor. If the archive room was
taken away and changed into cloud data, then the archive room and circulation space could be
converted into employee work space. The calculations are shown in Table 2.
62