Dynamics of Industrial Revolution 4.0: Digital Technology Transformation and Cultural Evolution –
Wulandari et al (eds)
© 2021 The Author(s), ISBN 978-1-032-04451-4
Digital data storage to reduce workplace density.
Case study: Indonesian bureau of logistic, Jakarta
W. Liritantri, A.D. Handoyo & G.I. Mahodim
Telkom University, Bandung, Indonesia
ABSTRACT: In line with business development of an office, the need to hire additional employees
increases. However, some office spaces cannot accommodate an increase in staff which therefore
results in an increase in workplace density. Digital data storage in and off of premises can be used
to change the physical storage of a business. The research method used is the qualitative method.
Observation, data collections gained through field notes, and calculation of the physical data storage were carried out to obtain data. The aim of this research is to provide the data on the space saving
calculation of workplace when using digital data storage by replacing the physical data storage.
The result showed that the use of digital data storage can reduce high workplace density but no
significant space was saved when using digital data storage off the premises versus on the premises.
Keywords: workplace density, digital data storage, space saving, reduced density
1 INTRODUCTION
Density is an object measure that is subdivided into a measure of social density and a measure of
spatial density (Hayduk 1983). In the office, density means the calculation of space between the
number of employees in the working area. Workplace density is also determined in the number
of square meters needed by employees and the surrounding facilities to support the work. High
workplace density faced by offices, which happens when the number of employees is greater than
the expansion of the office area, leads to a reduction in workspace area per person.
Office density is divided into three points (Simmons 2018): high density that is around 7–14 m 2
per employee; average density is around 14–23 m 2 per employee; and spacious is 23–46 m 2 per
employee. The Indonesian Bureau of Logistics states that in order to have an average density, 500
employees must have an approximate area of 11,500 m 2 , and to have a spacious work place, those
same 500 employees must have an area of approximately 23,000 m 2 . Therefore, the Indonesian
Bureau of Logistics, with its 17 floors and building area of 16,800 m 3 , has an average density.
Along with the growing development of the Indonesian Bureau of Logistics, the head office
itself needs more space to accommodate its employees as it currently has inadequate working
spaces, unergonomic spaces, lack of circulation, and lack of document storage. From the surveys
conducted, paper documents are one of the main problems that the office is facing. Almost every
room has its working area filled with documents that cannot be stored in the filing cabinets due to
lack of space. Figures 1 and 2 show the office’s inadequate working space.
In this digital era when digital products are a necessity, digital data storage for archiving and
document storage is also essential. In addition, digital data storage makes an office more environmentally friendly. Electronic documents are more efficient than paper documents which require
physical, and often bulky, filing cabinets in which to store them (Rotenstreich).
Saving documents in a digital archive such as a cloud server or an on-premises server is considered more efficient and effective as the files can be accessed in anywhere, at any time. They’re
also faster to access than paper documents (Raymond & Okoro 2013)
Digital data storage in an office is mostly divided into two methods: (1) cloud storage and (2)
on-premises server (Seal 2019). If the office considers using a cloud server, the office doesn’t even
60
DOI 10.1201/9781003193241-11
Wulandari et al (eds)
© 2021 The Author(s), ISBN 978-1-032-04451-4
Digital data storage to reduce workplace density.
Case study: Indonesian bureau of logistic, Jakarta
W. Liritantri, A.D. Handoyo & G.I. Mahodim
Telkom University, Bandung, Indonesia
ABSTRACT: In line with business development of an office, the need to hire additional employees
increases. However, some office spaces cannot accommodate an increase in staff which therefore
results in an increase in workplace density. Digital data storage in and off of premises can be used
to change the physical storage of a business. The research method used is the qualitative method.
Observation, data collections gained through field notes, and calculation of the physical data storage were carried out to obtain data. The aim of this research is to provide the data on the space saving
calculation of workplace when using digital data storage by replacing the physical data storage.
The result showed that the use of digital data storage can reduce high workplace density but no
significant space was saved when using digital data storage off the premises versus on the premises.
Keywords: workplace density, digital data storage, space saving, reduced density
1 INTRODUCTION
Density is an object measure that is subdivided into a measure of social density and a measure of
spatial density (Hayduk 1983). In the office, density means the calculation of space between the
number of employees in the working area. Workplace density is also determined in the number
of square meters needed by employees and the surrounding facilities to support the work. High
workplace density faced by offices, which happens when the number of employees is greater than
the expansion of the office area, leads to a reduction in workspace area per person.
Office density is divided into three points (Simmons 2018): high density that is around 7–14 m 2
per employee; average density is around 14–23 m 2 per employee; and spacious is 23–46 m 2 per
employee. The Indonesian Bureau of Logistics states that in order to have an average density, 500
employees must have an approximate area of 11,500 m 2 , and to have a spacious work place, those
same 500 employees must have an area of approximately 23,000 m 2 . Therefore, the Indonesian
Bureau of Logistics, with its 17 floors and building area of 16,800 m 3 , has an average density.
Along with the growing development of the Indonesian Bureau of Logistics, the head office
itself needs more space to accommodate its employees as it currently has inadequate working
spaces, unergonomic spaces, lack of circulation, and lack of document storage. From the surveys
conducted, paper documents are one of the main problems that the office is facing. Almost every
room has its working area filled with documents that cannot be stored in the filing cabinets due to
lack of space. Figures 1 and 2 show the office’s inadequate working space.
In this digital era when digital products are a necessity, digital data storage for archiving and
document storage is also essential. In addition, digital data storage makes an office more environmentally friendly. Electronic documents are more efficient than paper documents which require
physical, and often bulky, filing cabinets in which to store them (Rotenstreich).
Saving documents in a digital archive such as a cloud server or an on-premises server is considered more efficient and effective as the files can be accessed in anywhere, at any time. They’re
also faster to access than paper documents (Raymond & Okoro 2013)
Digital data storage in an office is mostly divided into two methods: (1) cloud storage and (2)
on-premises server (Seal 2019). If the office considers using a cloud server, the office doesn’t even
60
DOI 10.1201/9781003193241-11