Sustainable Procurement Process: A Case Study at a Public Higher …
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and Differentiated Contracting Regime. This survey was conducted considering
purchases made by PHEI in 2017.
In this year, a total of 113 PHEI approved procurement processes were surveyed.
Thus, the E-procurement modality was selected because it presented 27 processes
approved with a financial limit not exceeding R$80,000.00 (eighty thousand Reais),
corresponding to 24% of the total processes approved by PHEI.
S3—Step 3: Data collect and Flowchart
In the third step, the data collection of the selected process (E-procurement) was
carried out in order to identify the flowchart of the public procurement process.
First, the data were obtained from the PHEI procurement manual, allowing the
survey of the documentation required by the E-procurement modality. In addition, it
was possible to understand the requirements for opening the bidding process, such
as the Justification of purchase needs.
Despite the analysis of the PHEI procurement manual, it was not possible to
identify in detail the steps of the procurement process. Therefore, it was necessary
to analyze 27 processes approved in 2017 for the E-procurement modality with a
financial limit not exceeding R$80,000.00 (eighty thousand Reais). This fact made
the elaboration of the flowchart of the PHEI procurement process practicable.
S4—Step 4: Results analysis
In this step, the flowchart of the PHEI procurement process was analyzed. Thus,
the activities and documents of the PHEI procurement process were analyzed and
detailed in order to verify possible considerations of items connected to sustainability.
Thereby, the sustainable practices applied by PHEI were identified, providing a basis
to support the preparation of the improvement proposal.
S5—Step 5: Improvement proposal
The last step of this study was performed considering three items: the guideline
provided by ISO 20400:2015 for sustainable procurement process identified in step
2; the laws applicable to public procurement processes in Brazil raised in step 2;
and the detailing and analysis of the existing PHEI procurement process carried out
in steps 3 and 4. Based on these three items, opportunities for improvement were
identified, as well as an action to improve the PHEI procurement process analyzed
was suggested.
3 Results
This stage of the study was divided into two sections in order to facilitate the
presentation of the results.
In the first section, the current procurement process at PHEI is detailed and the
existence of a sustainability approach is analyzed in this process.
65
and Differentiated Contracting Regime. This survey was conducted considering
purchases made by PHEI in 2017.
In this year, a total of 113 PHEI approved procurement processes were surveyed.
Thus, the E-procurement modality was selected because it presented 27 processes
approved with a financial limit not exceeding R$80,000.00 (eighty thousand Reais),
corresponding to 24% of the total processes approved by PHEI.
S3—Step 3: Data collect and Flowchart
In the third step, the data collection of the selected process (E-procurement) was
carried out in order to identify the flowchart of the public procurement process.
First, the data were obtained from the PHEI procurement manual, allowing the
survey of the documentation required by the E-procurement modality. In addition, it
was possible to understand the requirements for opening the bidding process, such
as the Justification of purchase needs.
Despite the analysis of the PHEI procurement manual, it was not possible to
identify in detail the steps of the procurement process. Therefore, it was necessary
to analyze 27 processes approved in 2017 for the E-procurement modality with a
financial limit not exceeding R$80,000.00 (eighty thousand Reais). This fact made
the elaboration of the flowchart of the PHEI procurement process practicable.
S4—Step 4: Results analysis
In this step, the flowchart of the PHEI procurement process was analyzed. Thus,
the activities and documents of the PHEI procurement process were analyzed and
detailed in order to verify possible considerations of items connected to sustainability.
Thereby, the sustainable practices applied by PHEI were identified, providing a basis
to support the preparation of the improvement proposal.
S5—Step 5: Improvement proposal
The last step of this study was performed considering three items: the guideline
provided by ISO 20400:2015 for sustainable procurement process identified in step
2; the laws applicable to public procurement processes in Brazil raised in step 2;
and the detailing and analysis of the existing PHEI procurement process carried out
in steps 3 and 4. Based on these three items, opportunities for improvement were
identified, as well as an action to improve the PHEI procurement process analyzed
was suggested.
3 Results
This stage of the study was divided into two sections in order to facilitate the
presentation of the results.
In the first section, the current procurement process at PHEI is detailed and the
existence of a sustainability approach is analyzed in this process.