66
J. H. das Pinto and M. M. C. Maceno
In the second section, the proposal for a new sustainable procurement process for
PHEI is presented, based on the current procurement process, considering items
already identified in the first section, and ISO 20400 guidelines for sustainable
procurement.
3.1 Current PHEI Procurement Process
The stages of the PHEI procurement process under study are presented in Fig. 2.
Through the presented flowchart, it is possible to understand which agents are
responsible for the procurement process.
According to Fig. 2, the procurement process in this modality of E-procurement
starts with purchase needs. The demand for the purchase arises from a specific need
of a demandant unit. This unit can be a laboratory, a department, a coordination,
among others.
Given the consolidated demand, the purchase order is formalized by demandant
unit through the opening of the procurement process. This process must contain the
documents, as shown in Table 1.
After the instruction of the process, it follows to the Expense Originator. He gives
his agreement to the process and forwards the process to the responsible department
for purchases. This department analyzes the documents of Table 1 and it approves
or not the continuity of the process. In the case of non-approval, the process returns
to the demandant unit for adjustment. In the case of approval, the process is sent for
financial analysis.
The Financial Department checks the availability of financial resources and it
returns to the responsible department for the purchase. Upon this return, the responsible department attaches the checklist and it forwards the process to the Administration Department. This department has the function of approving or not approving
the purchase. When this approval is made, the process is forwarded to the Bidding
Commission, which checks the process documents, attaches the bidding ordinances,
obtains the certificate of compliance from the Administration Director, and at the
end attaches and publishes the E-procurement notice.
With the publication of the E-procurement notice, companies interested in offering
the goods for PHEI must win the bid. This occurs by company that complies with
the requirements established in the document Term of reference (Table 1) and offers
goods at the lowest price.
In a general analysis of the PHEI procurement process, there is a significant
decentralization of activities and there is a department that guides and is responsible
for the functions of Bids and Contracts. In addition, the PHEI issues Service Orders
that help the internal community to understand the process.
Despite the PHEI owns a Bidding and Contracting Department and Service Orders
to help internal community, the existing procurement process is quite bureaucratic,
depending on the analysis and approval of several internal departments. However,
when talking about sustainability, little is addressed in this procurement process,
J. H. das Pinto and M. M. C. Maceno
In the second section, the proposal for a new sustainable procurement process for
PHEI is presented, based on the current procurement process, considering items
already identified in the first section, and ISO 20400 guidelines for sustainable
procurement.
3.1 Current PHEI Procurement Process
The stages of the PHEI procurement process under study are presented in Fig. 2.
Through the presented flowchart, it is possible to understand which agents are
responsible for the procurement process.
According to Fig. 2, the procurement process in this modality of E-procurement
starts with purchase needs. The demand for the purchase arises from a specific need
of a demandant unit. This unit can be a laboratory, a department, a coordination,
among others.
Given the consolidated demand, the purchase order is formalized by demandant
unit through the opening of the procurement process. This process must contain the
documents, as shown in Table 1.
After the instruction of the process, it follows to the Expense Originator. He gives
his agreement to the process and forwards the process to the responsible department
for purchases. This department analyzes the documents of Table 1 and it approves
or not the continuity of the process. In the case of non-approval, the process returns
to the demandant unit for adjustment. In the case of approval, the process is sent for
financial analysis.
The Financial Department checks the availability of financial resources and it
returns to the responsible department for the purchase. Upon this return, the responsible department attaches the checklist and it forwards the process to the Administration Department. This department has the function of approving or not approving
the purchase. When this approval is made, the process is forwarded to the Bidding
Commission, which checks the process documents, attaches the bidding ordinances,
obtains the certificate of compliance from the Administration Director, and at the
end attaches and publishes the E-procurement notice.
With the publication of the E-procurement notice, companies interested in offering
the goods for PHEI must win the bid. This occurs by company that complies with
the requirements established in the document Term of reference (Table 1) and offers
goods at the lowest price.
In a general analysis of the PHEI procurement process, there is a significant
decentralization of activities and there is a department that guides and is responsible
for the functions of Bids and Contracts. In addition, the PHEI issues Service Orders
that help the internal community to understand the process.
Despite the PHEI owns a Bidding and Contracting Department and Service Orders
to help internal community, the existing procurement process is quite bureaucratic,
depending on the analysis and approval of several internal departments. However,
when talking about sustainability, little is addressed in this procurement process,