Sustainable Procurement Process: A Case Study at a Public Higher …
71
Fig. 3 Procurement process: ISO 20400 and expectations for an PHEI. Source Based on ISO (2015)
The Spreadsheet of needs is a quantitative way of relating the materials and
technical specifications. Thus, it is believed that there is no need for modifications
of this spreadsheet, as well as the Declaration of non-targeting.
In the document Market price research, not only the consultation of price panel
should be considered to make the budget, but the demandant should also consider
the consultation on the internet and by other government partners.
Finally, it can be said that the main document for the procurement process at
PHEI is the Term of reference. In this document many requirements are required
by the demandant and, mainly, it is the moment in that this demandant informs the
importance of the purchase and endorses his responsibility. The model provided
by PHEI for the preparation of a Term of Reference considers mainly: (a) Object
(object of purchase); (b) Justification for the purchase; (c) Specification the item
to be purchased and budget; and (d) Environmental sustainability (demandant must
inform the environmental criteria used for the purchase) (PHEI Procurement Manual
2019).
Although there is a model document, it should be adapted in terms of sustainability
issues. First, the model document only considers environmental sustainability. It
should be revised to consider the three pillars of sustainability since the environmental
criterion must not be the only one to be required in product analysis.
Second, this sustainability section should have a set of minimum criteria that can
guide the demandant. For example, the PHEI may have a standard general spreadsheet
with sustainability criteria. This spreadsheet must be completed by the demandant,
71
Fig. 3 Procurement process: ISO 20400 and expectations for an PHEI. Source Based on ISO (2015)
The Spreadsheet of needs is a quantitative way of relating the materials and
technical specifications. Thus, it is believed that there is no need for modifications
of this spreadsheet, as well as the Declaration of non-targeting.
In the document Market price research, not only the consultation of price panel
should be considered to make the budget, but the demandant should also consider
the consultation on the internet and by other government partners.
Finally, it can be said that the main document for the procurement process at
PHEI is the Term of reference. In this document many requirements are required
by the demandant and, mainly, it is the moment in that this demandant informs the
importance of the purchase and endorses his responsibility. The model provided
by PHEI for the preparation of a Term of Reference considers mainly: (a) Object
(object of purchase); (b) Justification for the purchase; (c) Specification the item
to be purchased and budget; and (d) Environmental sustainability (demandant must
inform the environmental criteria used for the purchase) (PHEI Procurement Manual
2019).
Although there is a model document, it should be adapted in terms of sustainability
issues. First, the model document only considers environmental sustainability. It
should be revised to consider the three pillars of sustainability since the environmental
criterion must not be the only one to be required in product analysis.
Second, this sustainability section should have a set of minimum criteria that can
guide the demandant. For example, the PHEI may have a standard general spreadsheet
with sustainability criteria. This spreadsheet must be completed by the demandant,