70
J. H. das Pinto and M. M. C. Maceno
have large productions and stocks. It is worth mentioning that the lowest price is the
defining criterion of the winner according to Federal Law No. 8666/93 (Brasil 1993).
In a general analysis of the actions that involve sustainability in the PHEI procurement process, with the exception of the search for the lowest price and the prioritization of contracting micro and small companies, other actions in this process depend
on the awareness and knowledge of the demandant unit. However, this often does
not occur, given that the focus of the demandant is on purchasing and fulfilling the
requirements of the product/service. That is, the demandant is usually focused on
the main characteristics of the product/service (if he will do what is expected in the
best possible way), and not on secondary characteristics. Delmonico et al. (2018)
highlighted in his study that Brazilian Public Institutions own cultural factors as one
of the main barriers, among them, the lack of awareness of sustainability by the
employees of the organizations.
Thus, considering what was shown, it became possible to carry out the proposal to
change the current procurement process of the PHEI to a new process that addresses
more direct sustainability issues. This proposal follows the next section of the study.
3.2 Sustainable Procurement Process Proposal for PHEI
In this stage of the study, the items of ISO 20400:2015 were considered, mainly
Chapter VII, which shows the Sustainable Procurement Process. This Chapter shows
the planning, the definition of procurement criteria, the aspects of responsibility, the
contract management, and the contract review and control (Fig. 3). It is considered
the driver of the operational part of the procurement process (ISO 2015). The other
Chapters of the standard ISO 20400:2015 were considered in a complementary way
for proposals to improve the PHEI procurement process.
In a general analysis of the current procurement process, it was observed that the
flowchart of the PHEI procurement process, shown in Fig. 2, does not have structural
problems. In other words, the legislation is followed, and the units involved fulfill
with it, despite the process being relatively bureaucratic.
Thus, the first suggestion for improvement was to adapt the Planning of the
procurement. In other words, it was proposed to adapt the documents required for
the demandant unit in order to expand sustainability items.
Considering these documents, operationally, the Memorandum the opening of a
process should be the last document to be added in this process since the demandant
must list all the items that have been attached. This must happen so that he himself can
verify the absence of documents. Consequently, he avoids the problem to be detected
only in the Procurement Department, ensuring the velocity of the procedure.
Therefore, the process could start with the Justification of purchase needs, with
such items included: activity developed by the demandant unit, benefits that the
acquisition could result not only for this unit but for PHEI, and reasons for the
quantity requested.
J. H. das Pinto and M. M. C. Maceno
have large productions and stocks. It is worth mentioning that the lowest price is the
defining criterion of the winner according to Federal Law No. 8666/93 (Brasil 1993).
In a general analysis of the actions that involve sustainability in the PHEI procurement process, with the exception of the search for the lowest price and the prioritization of contracting micro and small companies, other actions in this process depend
on the awareness and knowledge of the demandant unit. However, this often does
not occur, given that the focus of the demandant is on purchasing and fulfilling the
requirements of the product/service. That is, the demandant is usually focused on
the main characteristics of the product/service (if he will do what is expected in the
best possible way), and not on secondary characteristics. Delmonico et al. (2018)
highlighted in his study that Brazilian Public Institutions own cultural factors as one
of the main barriers, among them, the lack of awareness of sustainability by the
employees of the organizations.
Thus, considering what was shown, it became possible to carry out the proposal to
change the current procurement process of the PHEI to a new process that addresses
more direct sustainability issues. This proposal follows the next section of the study.
3.2 Sustainable Procurement Process Proposal for PHEI
In this stage of the study, the items of ISO 20400:2015 were considered, mainly
Chapter VII, which shows the Sustainable Procurement Process. This Chapter shows
the planning, the definition of procurement criteria, the aspects of responsibility, the
contract management, and the contract review and control (Fig. 3). It is considered
the driver of the operational part of the procurement process (ISO 2015). The other
Chapters of the standard ISO 20400:2015 were considered in a complementary way
for proposals to improve the PHEI procurement process.
In a general analysis of the current procurement process, it was observed that the
flowchart of the PHEI procurement process, shown in Fig. 2, does not have structural
problems. In other words, the legislation is followed, and the units involved fulfill
with it, despite the process being relatively bureaucratic.
Thus, the first suggestion for improvement was to adapt the Planning of the
procurement. In other words, it was proposed to adapt the documents required for
the demandant unit in order to expand sustainability items.
Considering these documents, operationally, the Memorandum the opening of a
process should be the last document to be added in this process since the demandant
must list all the items that have been attached. This must happen so that he himself can
verify the absence of documents. Consequently, he avoids the problem to be detected
only in the Procurement Department, ensuring the velocity of the procedure.
Therefore, the process could start with the Justification of purchase needs, with
such items included: activity developed by the demandant unit, benefits that the
acquisition could result not only for this unit but for PHEI, and reasons for the
quantity requested.