22.7.7 Presentation to Promoter
Usually, the Consultant will produce a written report to present his investigation
results to the Promoter. It is most important that the report uses clear and simple
language, understandable to a layman, though the Consultant may adapt his style and
form, depending on the project’s nature. The clear and simple language will help the
Promoter (or his representative, see below) to readily understand the subject matter,
as he may neither be able to appreciate the finer technical details nor have the time to
absorb them.
However, the report must comprise the necessary technical information to persuade any other consultant (acting as an adviser or a reviewer) to whom it may be
referred for an opinion. It is often found appropriate to group technical discussions or
subject matter in appendices to the main report or in a separate volume.
22.7.8 Form of Report
Basically the report must state in a clear and concise language:
(1) what the Consultant has been asked to do (this comes from his Terms of
Reference – ToR),
(2) what he has done (the studies he carried out) and
(3) the conclusions he has reached (the recommended solution(s)).
It is often convenient to divide the report into a first part which includes:
• title page
• table of contents
• table of appendices, drawings, etc.
• introduction and terms of reference
• summary of conclusions and recommendations (Executive Summary)
and a second part forming the text of the report proper and which includes:
• a presentation of the problem – its importance, scope, history, etc.
• the basic assumptions, data or trend lines on which the Consultant’s solution is
based, and his reasons for adopting these
• details of investigations carried out and design criteria adopted
• alternative solutions considered with reasons for their rejection
• description of recommended solution
• estimates of cost and time for construction/implementation.
• conclusions and recommendations.
The Consultant’s conclusions and recommendations, which usually constitute the
basis for further action by the Promoter should be, particularly, carefully and clearly
written and well justified/supported.
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Usually, the Consultant will produce a written report to present his investigation
results to the Promoter. It is most important that the report uses clear and simple
language, understandable to a layman, though the Consultant may adapt his style and
form, depending on the project’s nature. The clear and simple language will help the
Promoter (or his representative, see below) to readily understand the subject matter,
as he may neither be able to appreciate the finer technical details nor have the time to
absorb them.
However, the report must comprise the necessary technical information to persuade any other consultant (acting as an adviser or a reviewer) to whom it may be
referred for an opinion. It is often found appropriate to group technical discussions or
subject matter in appendices to the main report or in a separate volume.
22.7.8 Form of Report
Basically the report must state in a clear and concise language:
(1) what the Consultant has been asked to do (this comes from his Terms of
Reference – ToR),
(2) what he has done (the studies he carried out) and
(3) the conclusions he has reached (the recommended solution(s)).
It is often convenient to divide the report into a first part which includes:
• title page
• table of contents
• table of appendices, drawings, etc.
• introduction and terms of reference
• summary of conclusions and recommendations (Executive Summary)
and a second part forming the text of the report proper and which includes:
• a presentation of the problem – its importance, scope, history, etc.
• the basic assumptions, data or trend lines on which the Consultant’s solution is
based, and his reasons for adopting these
• details of investigations carried out and design criteria adopted
• alternative solutions considered with reasons for their rejection
• description of recommended solution
• estimates of cost and time for construction/implementation.
• conclusions and recommendations.
The Consultant’s conclusions and recommendations, which usually constitute the
basis for further action by the Promoter should be, particularly, carefully and clearly
written and well justified/supported.
640
22 Infrastructure Implementation